6 customer relationship management tools for your business

There are lots of great customer relationship management tools out there that you could use in your business. With so many options, it can be difficult to choose one, especially if you’re going to invest money and time. Use the advice below to find some of the popular customer relationship management tools available on the market.

What is customer relationship management (CRM)?

It’s highly likely that you have seen the letters CRM somewhere in your business day-to-day. Customer relationship management, or CRM, are the tools you use to manage all your interactions with (potential) customers. Used properly, a CRM system can help you stay connected with your customers, streamline your marketing and improve your profits.

Your CRM system will store all your customer data in one place, and will let you identify sales opportunities, manage your marketing campaigns and record any customer issues. That information will then be available to anyone in your business who needs to access it. This also helps to make sure that tasks don’t drop off if someone goes on holiday or gets ill.

Why does a CRM matter?

You can operate your business well without having a CRM system in operation, but you could be losing out on lots of extra sales by not understanding your customers.

Your CRM system will give you a clear overview of your customers in a customisable dashboard so you can monitor the things that really matter to your business. You can see their previous history with you, who they’ve spoken to in your organisation and what purchases they’ve made. Some tools may also allow you to review any social media activity a customer has had with your organisation.

A CRM helps businesses to track customer likes and dislikes; this can be used to send targeted marketing campaigns to them. Knowing exactly what your customers are interested in and where they fit into your business can be invaluable for increasing the number of sales you can make.

Popular customer relationship management tools

There are many different customer relationship management tools that you can use for your business. We’ve pulled together some of the most popular options for you to have a look through.


Salesforce offer the tools you need to manage your relationships and help you with marketing automation, turning potential customers into sales. They can even help you evaluate your effectiveness. It has customisable dashboards that you can use to monitor the key element you’re interested in and is linked through to social media so you can send out messages without leaving the site.

However, it can be tricky to get your head around when you start using it, as there are so many features to get used to. You’ll have to spend a bit of time familiarising yourself with how it works and adopt a little trial and error with its reporting tools before you figure out what works best for you.


Zoho is quite popular with smaller businesses and its mobile app means you can access the site quickly and easily, no matter where you are, for real-time updates on your progress. You can match sales leads to specific team members to make sure the customers with the most potential are always being taken care of. They work on a monthly payment basis, so you can change your plan with them as you need to, and they offer different plans to suit your needs and budget.


Insightly was specifically developed for small business owners. They have a free version that will allow you and one other person to access information about customers and track the stage of different projects. You can easily integrate MailChimp, Quickbooks, Hubspot and other popular content management systems if you choose their paid service.

Insightly doesn’t offer as much integration with social media as some of the other CRM systems do. As such, if you have a big social presence, you might want to look elsewhere.


Freshworks offer a number of different services for your business, but their tailored CRM system, Freshsales, helps you to capture customer activity information, use built in phone and email messaging and find the best potential sales leads. Like Zoho, it works on a monthly payment plan that you can upgrade or downgrade at any time.


Hubspot make it really easy to organise, track and grow your contacts and manage your customer’s journey from subscriber to happy customer. Their basic CRM is free to use, but you can get lots of add-ons to give you more detailed information about what your customers want. You can use the tool to track your impact on social media, create landing pages for your offers and create progress reports.


Pipedrive automatically tracks your emails, calls and other marketing actions. They keep things simple and don’t offer a lot of add-ons so you can focus on the actual pipeline of your customer’s sales journey. It can help you identify where you might be losing sales and pick the customers who are most likely to buy so you always know where to focus your attention.


Monday.com is a comprehensive Work OS that lets you easily shape your work processes without any complicated coding. Tailor your workflows to suit your needs by adding industry-specific tools to the platform. Manage your work efficiently by using simple building blocks like apps and integrations. monday.com Work OS can simplify your operations and make your business run smoother.

These are by no means the only options available to you, they are simply some of the most widely used customer relationship management tools. Take the time to browse other options and look through their various prices and features to find the best system for you. Most offer free trials that you can use to test whether or not the system fits your needs which we’d really recommend you use before committing to paying for a CRM system.

Would you like to learn more about customer relationship management tools and how you can integrate these into your business? Contact York & North Yorkshire Growth Hub today and receive support to start, grow or scale your business.